Communications Archives – Page 3 of 4

Results of Annual Membership Meeting, September 14, 2022

Formal minutes will be submitted for approval at the next Board meeting on October 12, 2022. The following election results were received and approved by the Board at the annual Membership Meeting on September 14, 2022.

Quorum: 87 members, both in person and via signed quorum statement.
2023 Budget: 88 members voted to accept the budget, 3 voted to reject it.
Financial Records Review: 89 voted for a Financial Records Review, 9 voted for a full audit.

Candidate votes for election to two-year terms on the Board of Directors, three vacancies.

Warren Husman: 92
Betty Gwaltney: 95
Lawrence Charters: 94
Write-ins: 0

Photos of the meeting can be found on the website. [See below] A video presented at the meeting is also available.

New Board Organizational Meeting

The outgoing 2021-2022 Board met with members of the incoming 2022-2023 Board on September 21. The organizational meeting was used to elect Board officers and assign duties. Mike Johnson and Warren Husman were not present. Board President Hatler met with Husman after the meeting and briefed him on the Board assignments.

The Board elected officers from among their members:

- Gerry Hatler was continued as President.
- Lawrence Charters assumed the position of Vice President. He will serve as Board liaison for the Developed Landscaping Committee and Natural Habitat Committee, and chair of the Grievance Committee. He will continue the additional duties as manager of the sunlandnorth.org communications accounts and the sunlandnorthownersassociation.com website.
- Shirley Legg assumed the position of Secretary. She will also serve as the Board liaison for the Communication and Outreach Committee.
- Betty Gwaltney was continued as Treasurer. She will also serve as the Board liaison for the Insurance Committee.
- Warren Husman was elected as Member-At-Large. He will also serve as the Board liaison for the Unit Exterior Maintenance Committee and the Architectural Control Committee.

These positions will be reviewed and receive a formal vote by the Board at the next scheduled Board meeting on Wednesday, October 12.

Photos from the Annual Membership Meeting

President Gerry Hatler brings the Annual Member Meeting to order.

President Gerry Hatler listens while Board Secretary Lawrence Charters works on notes for minutes.

Mike Johnson Discusses Exterior Maintenance Challenges

Board Secretary Lawrence Charters discusses volunteer contributions for the year.

Photos by Barbara Brooner.

Sunland North Kudos

A reminder that the Sunland North Annual Membership Meeting will be next Wednesday, September 14, 2022.

In addition to voting to approve the budget, elect new Board members, and other administrative details, the Annual Meeting is a chance to review what has been done over the past year, and recognize accomplishments. You can help.

At the bottom of this message is a form you can download, fill out, and mail in to the Secretary (the address is at the bottom of the card), or you could save yourself a stamp and envelope and go here:

Sunland North Kudos

to send in a kudo online.

A recent example:

Michael Bresnahan has been watering the baby trees through August and now into September. He and Bill Bombadier have been tending the babies near the traffic circle, including weed-whacking between the deer fences.

2022 Sunland Division 17 Annual Member Meeting Agenda

September 14, 2022

(Times are estimated) The meeting will be held at the Sunland Golf and Country Club Ballroom, 109 Hilltop Drive, Sequim, WA. If an in-person meeting is not possible, the meeting will be held virtually via Zoom.2:30-2:45 Registration (if applicable)
2:45-3:00 Homeowner Forum —Time divided among those signed up to speak
3:00 Deadline for casting ballots
3:00 Call to Order and:

Verification of Quorum (announced with vote tallies)

Purpose of the meeting

Approval of Agenda

3:05 Approval of August 10, 2022, meeting minutes (board action item)
3:10 Old Business:

Reserve Study Results.

Financial Review Results

3:30 New Business:

To be announced

Introduction of 2021-2022 Directors and 2022-2024 candidates

Officer, Committee, and Coordinator 2021-2022 Summaries

President’s Report — Gerry Hatler

Community Volunteers 2021-2022 Thank you

2021-2022 Review/Comments

Secretary — Lawrence Charters

Treasurer — Betty Gwaltney

Vice President — Shirley Legg

Board Member at Large — Michael Johnson

Architectural Control Committee — Eric Mahnerd

Insurance Review — Susan Hamman

Developed Landscape Coordinator — Tom Steffen

Exterior Maintenance Coordinator — Michael Johnson

Natural Habitat — Sarah Miller

Communications and Outreach — Lawrence Charters

4:00 Voting Results
4:05 Board Actions

Adoption of 2023 Budget (if passed by owners)

Adoption of Financial Review or Audit

4:15 Homeowner Forum
4:30 Adjournment
New Board Organizational Meeting, TBA, September, 2022

Sunland North ballot stuffing

In an undisclosed garage in Sunland North, several volunteers got together on Friday, August 5, to stuff envelopes full of material for the Sunland Division 17 Annual Member Meeting on September 14. While that seems a long way away, we are using mail-in ballots for our Board election and other association decisions this year, and we want to make sure everyone gets their ballots, votes, and mails the ballots back in time to be counted before the annual meeting.

There are nine pages of information, with every page but one printed double-sided. You can expect to see them in your mailbox starting the week of August 7. Please return the ballot and quorum form (the only page printed on a yellow sheet) as soon as possible.

If you live in the Sequim area and don’t get a ballot by August 15, please contact me and I will check into the matter. Out-of-area members should contact me if they don’t receive anything by August 24.

I wish to thank George Bannon, Ronnie Bannon, Rindy Hainstock, Wende Ang, Bob Eifant, Susan Hamman and Tom Hamman for their invaluable help in assembling the meeting packets, placing mailing labels on everything, and then checking the packets to make sure we hadn’t missed anyone. And thank you, Wende, for documenting our work.

Membership packet sheets sorted and counted

Address and return address labels applied

Envelopes stuffed and then rolled flat to reduce trapped air and reduce postage costs

Sunland North Happy Hour, August 25, 2022

When: Thursday, August 25, 2022
Where: The Cabana, located at 1510 Jamestown Rd
Time: 4-6 PM

Bring an appetizer or dessert to share and your choice of beverage. Sue and I will provide plates, cups, napkins and cutlery. Spouses, friends and neighbors are welcome so if you know of someone who didn’t get this email and wants to come, please forward it to them.

Please RSVP so we can be sure to have enough plates and cups. RSVP to Lisa Parise.

Bring your lawn chair if you prefer to sit outside (weather permitting). COVID information – Due to the increase in COVID cases, please follow CDC regulations.

Note: While Washington State health officials are permitting such meetings, please note it is recommended that unvaccinated folks avoid such meetings, and everyone should wear a mask when in such gatherings to protect others. Clallam County is currently seeing a High rate of COVID-19 infections. https://www.clallam.net/coronavirus/ (click on the View The Clallam COVID-19 Dashboard with Statistics link.)

Two items of interest

Third quarter assessments

Third Quarter Assessments ($849) are due no later than July 1. Assessments received after that date are subject to a late fee.

https://sunlandnorthownersassociation.com/homeowner-fees/

Bees

Sara Miller, our Natural Habitat Coordinator, received a question about bees.

“I’m responding to [a] question about the feasibility of leaving part of the natural habitat area unmowed to provide flowers and food for the bees. You might have noticed that we don’t often mow the natural area. Typically, we mow it three times a year. There are often many flowering plants present by the time we do mow, and those provide good food for the pollinators. We try to time the mowing so that we are able to 1) ensure that the biomass present in the grass doesn’t risk providing fuel in case of fire and 2) eliminate blooms of any noxious weeds before they are able to set seed. We have poison hemlock in our natural area and one mitigation measure includes properly timed mowing.

I appreciate [the] suggestion… about trying to help the bees, and I’m certain they do benefit from the wild flowers that grow in our tall grasses.”

Sunland North June 2022 Board Agenda

Due to scheduling conflicts, the June 8 Sunland North Board meeting is being moved to Thursday, June 16, and due to a lack of available rooms, the meeting will be held virtually via Zoom. A revised agenda and link to the meeting will be sent via email on June 12 or 13.

Monthly Board Meeting of Sunland Division 17 Owners Association

Thursday, June 16, 2022, 2:30 p.m. – 4:30 p.m., to be held virtually via Zoom.

2:30 Call to Order; Verification of Quorum

2:40 Review and approval of May 2022, Board minutes

2:45 Old Business

Moss abatement contract
Committee vacancies
Financial Review
Nominating Committee
Mailboxes

3:00 New Business

IRS Form 1099s for contractors
Annual Meeting packet information

4:00 Officer, Committee and Coordinator Reports

President Update — Gerry Hatler

Secretary Update — Lawrence Charters

Treasurer Update — Betty Gwaltney

Vice President — Shirley Legg

Board Member at Large — Mike Johnson

Architectural Control Committee — Mike Johnson, acting

Insurance Committee — Susan Hamman

Developed Landscape — Tom Steffen

Exterior Maintenance and Inspection — Mike Paine

Natural Habitat — Sarah Miller

Communications and Outreach — Kathy Gross

Sunland Water District Update — Tom Hamman

4:20 Homeowner Comment Period

If possible, please submit comments electronically, in advance.

4:30 Adjournment

Sunland North beautification assistance requested

The local irrigation district gave Sunland North several trees to plant along our border with Woodcock Road. These young trees get thirsty during the dry months, and volunteers are needed for July and September (other months are covered).

Volunteers are also needed to do trash cleanup along Sequim-Dungeness Way and along Woodcock Road on Monday, June 6. Meet at Woodcock and Blakely at 10 am. Trash bags will be provided, please bring gloves. If you have a high-visibility vest, please wear it. We will have a standing volunteer day for trash cleanup on the first Monday of each month.

Contact me at information@sunlandnorth.org to volunteer for either opportunity, or to dispose of the collected garbage if you have any room in your trash can.

Sarah Miller, Chair

Sunland North Natural Habitat Committee