Category: Board meeting agenda

Sunland North March 9, 2022 Board Meeting Agenda

Clallam County currently has an extremely high COVID-19 infection rate, on a per-capita basis. Key volunteers and members have requested that the Board meeting be held virtually. Accordingly, the Sunland North Board meeting will be held via Zoom. Zoom supports audio via telephone dial-in and audio-video via computer, tablet, or smartphone.

A copy of this agenda can be found at the bottom of this message, and also on the web at https://sunlandnorthownersassociation.com/ownerinfo/agendas-minutes/march-2022-board-agenda/

Sunland North members are invited to a scheduled Zoom meeting.

Sunland Division 17 Board of Directors Meeting, March 9, 2:30 p.m.

[Zoom link has been emailed to members]

March 22 Board Agenda

2:30 Call to Order; Verification of Quorum

2:40 Review and approval of February 9, 2022, Board meeting minutes

2:45 Old Business

  • Arborist survey of trees
  • Landscaping contract
  • Chair of Exterior Maintenance
  • Chair of Architectural Control
  • SLOA request for natural habitat access to repair Sunland Golf and Country Club flooding

3:00 New Business

  • 2022 Painting Contract
  • Open new accounts at Pentagon Federal Credit Uniion, and CommunityWide Federal Credit Union
  • Concerns about pets (dogs off leashes, wandering cats)

4:00 Officer, Committee and Coordinator Reports

President Update — Gerry Hatler

Secretary Update — Lawrence Charters

Treasurer Update — Betty Gwaltney

Vice President — Shirley Legg

Board Member at Large — Mike Johnson

Architectural Control Committee — Jim Rozanski

Insurance Committee — Susan Hamman

Developed Landscape — Tom Steffen

Exterior Maintenance and Inspection — John Lewis

Natural Habitat — Sarah Miller

Communications and Outreach — Kathy Gross

Sunland Water District Update — Tom Hamman

4:20 Homeowner Comment Period

If possible, please submit comments electronically, in advance.

4:30 Adjournment

January 2022 Board Agenda

January 10, 2022

Monthly Board Meeting of Sunland Division 17 Owners Association

January 12, 2022, 2:30 p.m. – 4:30 p.m., at The Gathering Place, 135 Fairway Drive

Note: While Washington State health officials are permitting such meetings, please note it is recommended that unvaccinated folks avoid such meetings, and everyone should wear a mask when in such gatherings to protect others. Clallam County is currently seeing a Very High rate of COVID-19 infections. https://www.clallam.net/coronavirus/

2:30 Call to Order; Verification of Quorum

2:40 Review and approval of December 8, 2021, Board meeting minutes

2:45 Old Business

Speed reporting signs (President)

Confirm Rules and Regulations changes in copying fee of association documents (Section II, Part 22; Board vote) (Secretary)

3:00 New Business

Sunland North Practices and Procedures update for mailing address (see Legal) (Board vote required) (Secretary)

Sunland North Bylaws change for bookkeeper, street address (Article I; Board vote, notify members, discuss and ratify in February) (Secretary)

Sunland North Bylaws change for financial management (Article VII, Section 4; Board vote, notify members, discuss and ratify in February) (Secretary)

Change email address in Rules and Regulations for general submissions (Section II, Part 10; (Board vote, notify members, discuss and ratify in February)

Change street address with Washington State Secretary of State (Treasurer)

Survey of trees in natural area by arborist (Insurance)

Records disposal (Secretary)

Shortage of volunteers (President)

Irrigation back-flow inspections (Landscaping)

4:00 Officer, Committee and Coordinator Reports

President Update — Gerry Hatler

Secretary Update — Lawrence Charters

Website design update

Treasurer Update — Betty Gwaltney

Vice President — Shirley Legg

Board Member at Large — Mike Johnson

Architectural Control Committee — Mike Johnson (acting)

Insurance Committee — Susan Hamman

Developed Landscape — Tom Steffen

Exterior Maintenance and Inspection — John Lewis

Natural Habitat — Sarah Miller

Communications and Outreach — Kathy Gross

Sunland Water District Update — Tom Hamman

4:20 Homeowner Comment Period

If possible, please submit comments electronically, in advance.

4:30 Adjournment

 

December 2021 Board Agenda

December 7, 2021
 

December 2021 Board Agenda

Monthly Board Meeting of Sunland Division 17 Owners Association

 
December 8, 2021, 2:30 p.m. – 4:30 p.m., at The Gathering Place, 135 Fairway Drive

Note: While Washington State health officials are permitting such meetings, please note it is recommended that unvaccinated folks avoid such meetings, and everyone should wear a mask when in such gatherings to protect others. Clallam County is currently seeing a High rate of COVID-19 infections. https://www.clallam.net/coronavirus/

2:30 Call to Order; Verification of Quorum

2:40 Review and approval of November 10, 2021, Board meeting minutes

2:45 Old Business

Update on bookkeeper search

Update on rental documentation

3:00 New Business

Speed reporting signs

Planting in common areas

Storm damage

Association records project

4:00 Officer, Committee and Coordinator Reports

President Update — Gerry Hatler

Secretary Update — Lawrence Charters

Welcome packet updates

Website updates

Treasurer Update — Betty Gwaltney

Vice President — Shirley Legg

Board Member at Large — Mike Johnson

Architectural Control Committee — Jim Rozanski

Insurance Committee — Susan Hamman

Developed Landscape — Tom Steffen

Exterior Maintenance and Inspection — John Lewis

Natural Habitat — Sarah Miller

Communications and Outreach — Kathy Gross

Sunland Water District Update — Tom Hamman

4:20 Homeowner Comment Period

If possible, please submit comments electronically, in advance.

4:30 Adjournment

November 2021 Board Meeting Agenda

November 8, 2021

November 2021 Board Agenda

Monthly Board Meeting of Sunland Division 17 Owners Association

November 10, 2021, 2:30 p.m. – 4:30 p.m., at The Gathering Place, 135 Fairway Drive

Note: While Washington State health officials are permitting such meetings, please note it is recommended that unvaccinated folks avoid such meetings, and everyone should wear a mask when in such gatherings to protect others. Clallam County is currently seeing a High rate of COVID-19 infections. https://www.clallam.net/coronavirus/

2:30 Call to Order; Verification of Quorum

2:40 Review and approval of October 13, 2021, Board meeting minutes

2:45 Old Business

Governing Documents Committee legal assistance

Grievance Committee chair

3:00 New Business

Time and Date of Board meetings in 2022

Rental documentation, Bylaws, Article III, Section 8,

Copying of Association Documents, Rules and Regulations, Section II, Part 22

4:00 Officer, Committee and Coordinator Reports

President Update — Gerry Hatler

Secretary Update — Lawrence Charters

Treasurer Update — Betty Gwaltney

Vice President — Shirley Legg

Board Member at Large — Mike Johnson

Architectural Control Committee — Jim Rozanski

Insurance Committee — Susan Hamman

Developed Landscape — Tom Steffen

Exterior Maintenance and Inspection — John Lewis

Natural Habitat — Sarah Miller

Communications and Outreach — Kathy Gross

Sunland Water District Update — Tom Hamman

4:20 Homeowner Comment Period

If possible, please submit comments electronically, in advance.

4:30 Adjournment

 

Sunland North October 2021 Board Agenda, October 13, 2021

October 10, 2021

October 13, 2021, 2:30 p.m. – 4:30 p.m., at The Gathering Place, 135 Fairway Drive

Note: While Washington State health officials are permitting such meetings, please note it is recommended that unvaccinated folks avoid such meetings, and everyone should wear a mask when in such gatherings to protect others. Clallam County is currently seeing a High rate of COVID-19 infections. https://www.clallam.net/coronavirus/
 
The October Board meeting agenda may be found here: October 2021 Board Agenda.