Category: Board meeting agenda

2022 Sunland Division 17 Annual Member Meeting Agenda

September 14, 2022
(Times are estimated) The meeting will be held at the Sunland Golf and Country Club Ballroom, 109 Hilltop Drive, Sequim, WA. If an in-person meeting is not possible, the meeting will be held virtually via Zoom.2:30-2:45 Registration (if applicable)
2:45-3:00 Homeowner Forum —Time divided among those signed up to speak
3:00 Deadline for casting ballots
3:00     Call to Order and:
Verification of Quorum (announced with vote tallies)
Purpose of the meeting
Approval of Agenda
3:05     Approval of August 10, 2022, meeting minutes (board action item)
3:10     Old Business:
Reserve Study Results.
Financial Review Results
3:30     New Business:
To be announced
Introduction of 2021-2022 Directors and 2022-2024 candidates
Officer, Committee, and Coordinator 2021-2022 Summaries
President’s Report — Gerry Hatler
Community Volunteers 2021-2022 Thank you
2021-2022 Review/Comments
Secretary — Lawrence Charters
Treasurer — Betty Gwaltney
Vice President — Shirley Legg
Board Member at Large — Michael Johnson
Architectural Control Committee — Eric Mahnerd
Insurance Review — Susan Hamman
Developed Landscape Coordinator — Tom Steffen
Exterior Maintenance Coordinator — Michael Johnson
Natural Habitat — Sarah Miller
Communications and Outreach — Lawrence Charters
4:00 Voting Results
4:05 Board Actions
Adoption of 2023 Budget (if passed by owners)
Adoption of Financial Review or Audit
4:15 Homeowner Forum
4:30 Adjournment
New Board Organizational Meeting, TBA, September, 2022
 

August 2022 Board Meeting Agenda

Note: While Washington State health officials are permitting meetings, please note it is recommended that unvaccinated folks avoid such meetings, and everyone should wear a mask and socially distance when in such gatherings to protect others. Clallam County is still in the High Risk category for COVID-19 infections. https://www.clallam.net/coronavirus/

Monthly Board Meeting of Sunland Division 17 Owners Association

Wednesday, August 10, 2:30 p.m. – 4:30 p.m., The Gathering Place,, 135 Fairway Drive

2:30 Call to Order; Verification of Quorum

2:40 Review and approval of July 13, 2022, Board minutes

2:45 Old Business

Annual Membership Meeting packets
 
ACC Chair
 
External Maintenance Chair
 
Landscape Planning Committee Report
 
Financial Review Report
 
Backflow Testing status
 

New Business

TBA
 

4:00 Officer, Committee and Coordinator Reports

President Update — Gerry Hatler

Secretary Update — Lawrence Charters

Treasurer Update — Betty Gwaltney

Vice President — Shirley Legg

Board Member at Large — Mike Johnson

Architectural Control Committee — Mike Johnson, acting

Insurance Committee — Susan Hamman

Developed Landscape — Tom Steffen

Exterior Maintenance and Inspection — Mike Johnson, acting

Natural Habitat — Sarah Miller

Communications and Outreach — Kathy Gross

Sunland Water District Update — Tom Hamman

4:20 Homeowner Comment Period

If possible, please submit comments electronically, in advance.

4:30 Adjournment

Lawrence Charters
Secretary, Sunland Division 17 Owners Association
☀???????? Sunland North

Phone: 240-389-0052

Sunland North Board Meeting Agenda, July 13, 2022

The agenda is also on the web at: https://sunlandnorthownersassociation.com/ownerinfo/agendas-minutes/july-2022-board-agenda/

Note: While Washington State health officials are permitting meetings, please note it is recommended that unvaccinated folks avoid such meetings, and everyone should wear a mask and socially distance when in such gatherings to protect others. Clallam County is once again in the High Risk category for COVID-19 infections. https://www.clallam.net/coronavirus/

Monthly Board Meeting of Sunland Division 17 Owners Association

Wednesday, July 13, 2:30 p.m. – 4:30 p.m., The Gathering Place,, 135 Fairway Drive

2:30 Call to Order; Verification of Quorum

2:40 Review and approval of June 16, 2022, Board minutes

2:45 Old Business

Approve Annual Meeting Documents

ACC Chair

External Maintenance Chair

Authorization to proceed with CD, at Washington Fed and Sound Bank

Unauthorized construction after ACC review

New Business

 

Website status

Cascadia Rising / Washington Shakeout / Emergency Preparedness preparation

Proposed Budget for 2023 

Financial Review Report

Reserve Study Results

Volunteers to assemble voter packets

Call for Board nominations from the floor

4:00 Officer, Committee and Coordinator Reports

President Update — Gerry Hatler

Secretary Update — Lawrence Charters

Treasurer Update — Betty Gwaltney

Vice President — Shirley Legg

Board Member at Large — Mike Johnson

Architectural Control Committee — Mike Johnson, acting

Insurance Committee — Susan Hamman

Developed Landscape — Tom Steffen

Exterior Maintenance and Inspection — Mike Johnson, acting

Natural Habitat — Sarah Miller

Communications and Outreach — Kathy Gross

Sunland Water District Update — Tom Hamman

4:20 Homeowner Comment Period

If possible, please submit comments electronically, in advance.

4:30 Adjournment

Sunland North June 2022 Board Agenda

Due to scheduling conflicts, the June 8 Sunland North Board meeting is being moved to Thursday, June 16, and due to a lack of available rooms, the meeting will be held virtually via Zoom. A revised agenda and link to the meeting will be sent via email on June 12 or 13.

Monthly Board Meeting of Sunland Division 17 Owners Association

Thursday, June 16, 2022, 2:30 p.m. – 4:30 p.m., to be held virtually via Zoom.

2:30 Call to Order; Verification of Quorum

2:40 Review and approval of May 2022, Board minutes

2:45 Old Business

Moss abatement contract
Committee vacancies
Financial Review
Nominating Committee
Mailboxes

3:00 New Business

IRS Form 1099s for contractors
Annual Meeting packet information

4:00 Officer, Committee and Coordinator Reports

President Update — Gerry Hatler

Secretary Update — Lawrence Charters

Treasurer Update — Betty Gwaltney

Vice President — Shirley Legg

Board Member at Large — Mike Johnson

Architectural Control Committee — Mike Johnson, acting

Insurance Committee — Susan Hamman

Developed Landscape — Tom Steffen

Exterior Maintenance and Inspection — Mike Paine

Natural Habitat — Sarah Miller

Communications and Outreach — Kathy Gross

Sunland Water District Update — Tom Hamman

4:20 Homeowner Comment Period

If possible, please submit comments electronically, in advance.

4:30 Adjournment

Sunland North March 29, 2022 Board Meeting Agenda

 

Note: this will be an abbreviated Board meeting. There will be no routine committee reports, and only two agenda items on time-sensitive topics. This will be a virtual meeting via Zoom. A link to the meeting follows the agenda.

 
March 29, 2022, 2:30 p.m. — 3 p.m.

Board Meeting Agenda

This will be an abbreviated meeting to review and approve two time-sensitive matters. The usual agenda will be suspended.

2:30 Call to Order; Verification of Quorum

2:35 Old Business

Review and approval of HOA 2022-2023 insurance policy proposal

Review and approval of landscaping contract

Homeowner Comment Period

If possible, please submit comments electronically, in advance.

3:00 Adjournment
 
A link to the meeting was sent via email to registered members.

Sunland North March 9, 2022 Board Meeting Agenda

Clallam County currently has an extremely high COVID-19 infection rate, on a per-capita basis. Key volunteers and members have requested that the Board meeting be held virtually. Accordingly, the Sunland North Board meeting will be held via Zoom. Zoom supports audio via telephone dial-in and audio-video via computer, tablet, or smartphone.

A copy of this agenda can be found at the bottom of this message, and also on the web at https://sunlandnorthownersassociation.com/ownerinfo/agendas-minutes/march-2022-board-agenda/

Sunland North members are invited to a scheduled Zoom meeting.

Sunland Division 17 Board of Directors Meeting, March 9, 2:30 p.m.

[Zoom link has been emailed to members]

March 22 Board Agenda

2:30 Call to Order; Verification of Quorum

2:40 Review and approval of February 9, 2022, Board meeting minutes

2:45 Old Business

  • Arborist survey of trees
  • Landscaping contract
  • Chair of Exterior Maintenance
  • Chair of Architectural Control
  • SLOA request for natural habitat access to repair Sunland Golf and Country Club flooding

3:00 New Business

  • 2022 Painting Contract
  • Open new accounts at Pentagon Federal Credit Uniion, and CommunityWide Federal Credit Union
  • Concerns about pets (dogs off leashes, wandering cats)

4:00 Officer, Committee and Coordinator Reports

President Update — Gerry Hatler

Secretary Update — Lawrence Charters

Treasurer Update — Betty Gwaltney

Vice President — Shirley Legg

Board Member at Large — Mike Johnson

Architectural Control Committee — Jim Rozanski

Insurance Committee — Susan Hamman

Developed Landscape — Tom Steffen

Exterior Maintenance and Inspection — John Lewis

Natural Habitat — Sarah Miller

Communications and Outreach — Kathy Gross

Sunland Water District Update — Tom Hamman

4:20 Homeowner Comment Period

If possible, please submit comments electronically, in advance.

4:30 Adjournment

January 2022 Board Agenda

January 10, 2022

Monthly Board Meeting of Sunland Division 17 Owners Association

January 12, 2022, 2:30 p.m. – 4:30 p.m., at The Gathering Place, 135 Fairway Drive

Note: While Washington State health officials are permitting such meetings, please note it is recommended that unvaccinated folks avoid such meetings, and everyone should wear a mask when in such gatherings to protect others. Clallam County is currently seeing a Very High rate of COVID-19 infections. https://www.clallam.net/coronavirus/

2:30 Call to Order; Verification of Quorum

2:40 Review and approval of December 8, 2021, Board meeting minutes

2:45 Old Business

Speed reporting signs (President)

Confirm Rules and Regulations changes in copying fee of association documents (Section II, Part 22; Board vote) (Secretary)

3:00 New Business

Sunland North Practices and Procedures update for mailing address (see Legal) (Board vote required) (Secretary)

Sunland North Bylaws change for bookkeeper, street address (Article I; Board vote, notify members, discuss and ratify in February) (Secretary)

Sunland North Bylaws change for financial management (Article VII, Section 4; Board vote, notify members, discuss and ratify in February) (Secretary)

Change email address in Rules and Regulations for general submissions (Section II, Part 10; (Board vote, notify members, discuss and ratify in February)

Change street address with Washington State Secretary of State (Treasurer)

Survey of trees in natural area by arborist (Insurance)

Records disposal (Secretary)

Shortage of volunteers (President)

Irrigation back-flow inspections (Landscaping)

4:00 Officer, Committee and Coordinator Reports

President Update — Gerry Hatler

Secretary Update — Lawrence Charters

Website design update

Treasurer Update — Betty Gwaltney

Vice President — Shirley Legg

Board Member at Large — Mike Johnson

Architectural Control Committee — Mike Johnson (acting)

Insurance Committee — Susan Hamman

Developed Landscape — Tom Steffen

Exterior Maintenance and Inspection — John Lewis

Natural Habitat — Sarah Miller

Communications and Outreach — Kathy Gross

Sunland Water District Update — Tom Hamman

4:20 Homeowner Comment Period

If possible, please submit comments electronically, in advance.

4:30 Adjournment

 

December 2021 Board Agenda

December 7, 2021
 

December 2021 Board Agenda

Monthly Board Meeting of Sunland Division 17 Owners Association

 
December 8, 2021, 2:30 p.m. – 4:30 p.m., at The Gathering Place, 135 Fairway Drive

Note: While Washington State health officials are permitting such meetings, please note it is recommended that unvaccinated folks avoid such meetings, and everyone should wear a mask when in such gatherings to protect others. Clallam County is currently seeing a High rate of COVID-19 infections. https://www.clallam.net/coronavirus/

2:30 Call to Order; Verification of Quorum

2:40 Review and approval of November 10, 2021, Board meeting minutes

2:45 Old Business

Update on bookkeeper search

Update on rental documentation

3:00 New Business

Speed reporting signs

Planting in common areas

Storm damage

Association records project

4:00 Officer, Committee and Coordinator Reports

President Update — Gerry Hatler

Secretary Update — Lawrence Charters

Welcome packet updates

Website updates

Treasurer Update — Betty Gwaltney

Vice President — Shirley Legg

Board Member at Large — Mike Johnson

Architectural Control Committee — Jim Rozanski

Insurance Committee — Susan Hamman

Developed Landscape — Tom Steffen

Exterior Maintenance and Inspection — John Lewis

Natural Habitat — Sarah Miller

Communications and Outreach — Kathy Gross

Sunland Water District Update — Tom Hamman

4:20 Homeowner Comment Period

If possible, please submit comments electronically, in advance.

4:30 Adjournment

November 2021 Board Meeting Agenda

November 8, 2021

November 2021 Board Agenda

Monthly Board Meeting of Sunland Division 17 Owners Association

November 10, 2021, 2:30 p.m. – 4:30 p.m., at The Gathering Place, 135 Fairway Drive

Note: While Washington State health officials are permitting such meetings, please note it is recommended that unvaccinated folks avoid such meetings, and everyone should wear a mask when in such gatherings to protect others. Clallam County is currently seeing a High rate of COVID-19 infections. https://www.clallam.net/coronavirus/

2:30 Call to Order; Verification of Quorum

2:40 Review and approval of October 13, 2021, Board meeting minutes

2:45 Old Business

Governing Documents Committee legal assistance

Grievance Committee chair

3:00 New Business

Time and Date of Board meetings in 2022

Rental documentation, Bylaws, Article III, Section 8,

Copying of Association Documents, Rules and Regulations, Section II, Part 22

4:00 Officer, Committee and Coordinator Reports

President Update — Gerry Hatler

Secretary Update — Lawrence Charters

Treasurer Update — Betty Gwaltney

Vice President — Shirley Legg

Board Member at Large — Mike Johnson

Architectural Control Committee — Jim Rozanski

Insurance Committee — Susan Hamman

Developed Landscape — Tom Steffen

Exterior Maintenance and Inspection — John Lewis

Natural Habitat — Sarah Miller

Communications and Outreach — Kathy Gross

Sunland Water District Update — Tom Hamman

4:20 Homeowner Comment Period

If possible, please submit comments electronically, in advance.

4:30 Adjournment

 

Sunland North October 2021 Board Agenda, October 13, 2021

October 10, 2021

October 13, 2021, 2:30 p.m. – 4:30 p.m., at The Gathering Place, 135 Fairway Drive

Note: While Washington State health officials are permitting such meetings, please note it is recommended that unvaccinated folks avoid such meetings, and everyone should wear a mask when in such gatherings to protect others. Clallam County is currently seeing a High rate of COVID-19 infections. https://www.clallam.net/coronavirus/
 
The October Board meeting agenda may be found here: October 2021 Board Agenda.