In December, Sunland Division 17 was required to change its accounting service after our bookkeeper gave notice that they were getting out of the business of providing services to homeowners associations. This forced Sunland North to seek out a new accounting service immediately. It also required the Board, at the January meeting, to make two amendments to Bylaws. One additional, unrelated amendment was made to the Rules and Regulations.
Sunland Division 17 has the same process for amendment of Bylaws and of Rules and Regulations. In either case, the Board of Directors, at a regular Board meeting, proposes and votes on an amendment. The proposed amendment is then submitted to the membership (owners) for review, and at the next regular Board meeting, the membership can make comments and ask questions about the proposed amendment before the Board votes on ratification of the amendment.
As our former bookkeeper’s office address was also our registered office address, this required a Bylaws amendment:
Amendment to Bylaws, Article I, Section 2, Offices: changed from the address of our former bookkeeper to our current CPA. (Change is noted in red on the website): https://sunlandnorthownersassociation.com/governing-documents/sunland-division-17-bylaws/
Our former bookkeeper also co-signed checks. Our current CPA does not recommend this practice, so the Bylaws were amended to require two Board signatures:
Amendment to Bylaws, Article VII, Section 4, Financial Management. In the past, this read as “Withdrawal of monies from the accounts shall be only by checks co-signed by both the Association accountant and the Association President or Treasurer, or a person officially authorized by the Board.” The amendment reads, “Withdrawal of monies from the accounts shall be only by checks co-signed by two Board members, one of whom must be the Association President or Treasurer.” (Change is noted in red on our website): https://sunlandnorthownersassociation.com/governing-documents/sunland-division-17-bylaws/
Finally, our Rules and Regulations were amended to show a corporate email address for general submissions to the Sunland North Board of Directors:
Amendment to Section II, Part 10, to change a generic email address to a sunlandnorth.org corporate address. (Change is noted in red on the website): https://sunlandnorthownersassociation.com/governing-documents/sunland-division-17-rules-and-regulations/.
Please send any questions or comments you may have about these amendments to the Board Secretary, secretary@sunlandnorth.org, or attend the February Board meeting. The February 9, 2022 Board meeting will be online via phone, smartphone, tablet or computer using Zoom; a link will be mailed out before the meeting, with the February agenda.
Lawrence Charters, Secretary
Sunland Division 17 Owners Association