Division 17 Organizational Meeting
September 11, 2014 2:30 PM
The Gathering Place Upstairs Conference Room
*Approved*
The meeting was called to order at 12:36 PM by President Susan Hamman. All the Board members were present: Susan Hamman, Secretary Judy Field, Member at Large David Jelin, outgoing Treasurer Cindy Rhodes, and newly elected members Terry Main and Tom Steffen. There were no previous minutes and no attendees were present.
The purpose of this meeting was to assign Board responsibilities for the 2014-2015 year. After a short discussion, Tom Steffen was appointed as the second Member at Large. Terry Main will assume the duties of Treasurer. Susan Hamman, Judy Field, and David Jelin will continue in their present positions as President, Secretary and Member at Large, respectively.
Motion: David Jelin moved that Cindy Rhodes remain as Treasurer through October 10, 2014 while Terry Main is away. During that time, Cindy will prepare the end of the month financial summary for September, sign checks if needed, and submit the financial report for the October newsletter. The motion was seconded and approved.
David Jelin suggested that Sue Forde (our webmaster) be contacted regarding linking our Board position with our email address. That way, the Email address for each position will be constant, not changed with the each newly elected person. As an example, the Secretary‘s email would read: sunlandnorthsec@gmail.com . Susan will contact Ms. Forde about this idea.
Susan reported that an issue about the slope maintenance plans for Division 11 has been brought to her attention. Division 11 has not submitted its plans to the SLOA Architectural Committee for approval; as a result, permission to access Division 17 property will be put on hold until SLOA’s application process is completed. There followed a short summary of the Division 11-Division 17 relationship for the newly elected Board members.
Because of scheduling conflicts, our next regular Board meeting will be held Wednesday, October 8, 2014 at 2:30 PM at the Gathering Place.
Motion: Judy Field moved to adjourn the meeting. It was seconded and approved.
The meeting adjourned at 3:55PM