August 5, 2008
10:00 a.m.
Sunland Golf & Country Club, 109 Hilltop Drive, Sequim
Approved August 11, 2009
Minutes of the 2008 Sunland Division 17 Owners Association Annual Meeting
Kevin Estes called the 2008 Annual Meeting of the Sunland Division 17 Owners Association to order at 10:00 a.m. Members present were Kevin Estes, Sue Fong and Patti Underwood. Also present was Jo Anne Estes. Kevin Estes announced that he would remain after the meeting to answer any questions that Owners might have.
Patti Underwood confirmed a quorum.
New business was discussed:
A motion was made, seconded and passed to approve the minutes from the 2007 Annual Meeting.
Insurance Matters: Jo Anne Estes discussed the renewal insurance policy for the Association which was effective May 1, 2008. The entire structure is covered and bodily injury and property damage are $1,000,000 per Occurrence. The deductible remains at $5,000. The policy provides coverage at Full Replacement Value thus eliminating the need to estimate full replacement value of the Units per Section 18.1 (a). The Board confirmed the annual insurance review and appraisal by a representative of the insurance carrier writing the master policy.
The Board had no changes to consider to the Covenants, Conditions and Restrictions (CC & R’s) at this time.
In Landscape matters, the Board reviewed the renewal proposal from Dungeness Valley Landscaping. A motion was unanimously passed to request one additional bid before considering the renewal from Dungeness Valley Landscaping, the existing landscape service provider. Jo Anne Estes will obtain one additional quote.
Kevin Estes proposed that the open space surrounding Sunland Division 17 now owned by Sunland Associates be a topic on the Agenda at the 2009 Annual Meeting.
A review of the checking account and Certificate of Deposit (CD) account was conducted. A motion was made, seconded and passed to approve a reserve study for the Association. The Board reviewed the proposed Association budget for 2009, the 2007revenue/expense summary and 2008 YTD revenue/expense summary. After discussion, a motion was made, seconded and unanimously passed to maintain the current $420 quarterly assessment and accept the proposed 2009 Budget. The Board agreed to reconsider the 2009 Budget after the Reserve Study is prepared. Kevin Estes announced that Patti Underwood and Sue Fong asked to be relieved of their duties as Board Members for the Association. Kevin Estes asked the owners present at the meeting to notify him if interested in voluntarily serving on the Board of Directors. One of the two vacant positions will be elected by Owners and one position will be a Declarant Appointment.
After a motion, second and passing vote, the meeting adjourned at 10:45 a.m.
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