Sunland Division 17 Owners Association
Board of Director’s Meeting 8 October 2014
Location: Sunland’s “The Gathering Place,” Ground Floor Meeting Room
Homeowner Forum:
The board scheduled an open Homeowners Forum. 12 observers attended the meeting (see attached attendance sheet). Two individuals spoke.
Call to Order:
The regular meeting of the Sunland Division 17 Owners Association Board of Directors was called to order at 2:39 PM by President Susan Hamman.
Roll Call and Quorum:
The chair confirmed a quorum with three members present: Susan Hamman (President), David Jelin (Member at Large), and Tom Steffen (Member at Large), who served as Secretary pro tem. Treasurer Terry Main and Secretary Judy Field were absent.
Review and Approval of Minutes:
The draft minutes of the 2014 annual meeting and the organizational meeting had been distributed earlier.
Motion: David Jelin moved to accept the minutes as presented. The motion was seconded and passed.
Old Business:
- The electronic speed sign recently installed on Blakely Blvd. seems to be working well and is encouraging drivers to slow down; it may need to be repositioned to maximize coverage.
- Progress continues to be made on gathering signatures and promoting the idea to install a roundabout at the intersection of Woodcock and Sequim-Dungeness Way Roads.
- All committee chairpersons have agreed to continue in their current committee assignments.
- The Governance Document Committee has completed its work. Special thanks were offered for Gene Ross’s leadership.
New Business:
- An update was given on our Community Association Underwriters (CAU) policy. Currently we have a three-year policy. Effective 1 May 2015 the policy goes to an annual renewal. The renewal will not include earthquake coverage. Projected costs suggest that increases will be moderate (see attached report) to the regular policy. Additional earthquake insurance could cost $300 – 600 more per unit on top of the regular policy.
Motion: David Jelin moved to form a committee to investigate coverage and premiums for earthquake insurance. The motion was seconded and passed.
Susan Hamman will chair the committee; committee members include John Jones and Gary Fortman.
President’s Report:
- September SLOA Organization Meeting: At the 16 September 2014 Organizational Meeting committee assignments were made (see attached report). A Tree Committee is recommended to be established separate from the Architectural Control Committee.
- An update was given on the Division 17 – Division 11 Survey (Clark Land Office) and the developments regarding the Division 17 Planned Maintenance of the Slope. SLOA denied the grievance petition of a Sunland North resident and gave Division 11 permission to continue with its tree removal plan (upwards of 400 trees).
Officer, Committee, and Coordinators Reports:
- Secretary: 15 homes are listed as rentals; all are occupied. 14 units are for sale; two units are under construction and three others are on Mt. Baker, all un-occupied. Of the remaining nine units, one is listed as “sale pending.” Home listings range from $265K to $342K. The October newsletter was sent electronically and to a few owners via postal mail. Judy Field’s report was given by Susan Hamman (see attached).
- Treasurer: As of 30 September 2014, we have $55,847 in the Checking Account and $152,733 in the Reserve Accounts for a total of $208,580. There were no overdue assessments. Cindy Rhodes’s report (for Terry Main) was given by Susan Hamman (see attached).
- Member at Large: David Jelin reported that all the water setters have been installed on the north side of Blakely Blvd and two buildings on the south side of Blakely. Water meters will be installed no later than early-January 2017. The Water District is discussing the possibility the cost of meters may be underwritten by its reserve account and should be decided in November with its new budget.
- Member at Large: Tom Steffen is serving as Secretary pro tem for today’s meeting. Designated email accounts have been established for officers of the Board so that correspondence is recorded and archived and can be easily transferred to new officers. Work orders are logged and archived in a “base camp” program.
- Architecture/Exterior Changes Update: No action or requests to report.
- Developed Landscape Update: Mike Main is working with Eldon Dennis on irrigation repairs. Landscape Contract for 2015 will be under review by Eldon Dennis and our landscape contractor. Eldon Dennis’ report was given by Richard Helmenstine.
- Exterior Maintenance and Inspection Update: Richard Helmenstine reported
(1) All exterior trim painting has been completed. The process is underway for arranging for the painting of homes that will be scheduled for 2015; the same paint contractor will be used. Painting will likely begin in May; letters will be sent to owners explaining the process and selection of colors;
(2) A water leak in unit 290 has been addressed. Association will pay the deductible; homeowner’s insurance will pay the balance. Susan Hamman will send a letter to the owner’s insurance company. Owners should pay attention to chimney leaks when they appear and report them to Richard Helmenstine.
(3) The Fall inspection has been completed; bee and wasp issues were discovered in some units.
- Greenbelt Update: Tim Paschel reported
(1) Greenbelt has almost gone to sleep for Winter;
(2) Greenbelt Committee recognized privacy issues due to the proposed cutting of trees on the south slope of Mt. Baker Circle. Recommends that the Board authorize $150 to purchase 250 seedlings to be planted in March 2015 in the appropriate areas at the base of slope and other areas that need privacy barriers within the community (see attachments – report and addendum to report).
Motion: David Jelin moved to purchase 250 Douglas Fir seedlings for the purpose of planting in the slope area. Motion was seconded and passed.
- Newsletter/Welcome Committee: No report.
Ending Homeowner Question and Answer Session:
An announcement was made that owners should look at their heat pumps to make sure leaves and nests are not in the area of the fan.
Adjournment:
Motion: Tom Steffen moved to adjourn. Motion was seconded and passed. The meeting was adjourned at 3:56 PM.
Next Board Meeting – Thursday, 4 December 2014 at 10 AM (No meeting in November)
Respectfully submitted, Tom Steffen, Secretary pro tem