Sunland Division 17 Owners Association
Board of Director’s Meeting July 1, 2014
Location: Sunland’s “The Gathering Place” Ground Floor Meeting Room
**Approved**
Homeowner Forum:
The board scheduled an open Homeowners Forum. Seventeen observers attended the meeting, but only one spoke.
Call to Order:
The regular meeting of the Sunland Division 17 Owners Association Board of Directors was called to order at 9:06 by President Susan Hamman.
Roll Call and Quorum:
The chair confirmed a quorum with three members present: Susan Hamman (President), Judy Field (Secretary), Cindy Rhodes (Treasurer). Member at Large David Jelin was absent.
Review and Approval of Minutes:
The draft minutes had been distributed earlier.
Motion: Cindy Rhodes moved to accept the minutes as presented. The motion was seconded and passed.
Guest Speaker: Mr. J. Michael Langley, District Manager of Sunland Water District:
Mr. Langley explained that the Sunland Water District has begun installing water setters (and later, water meters) on all water connections within the Sunland Water District’s service areas, as mandated by the state and federal “Water Use Efficiency Rule”. The cost of installing the water setters at a single family residence in Sunland has been averaging $300-$400. These figures will be higher per dwelling unit in Division 17 due to the materials used in the initial construction and the size of new plumbing materials required. The type and cost of the water meters will be determined in the future by the SWD.
A representative from the District will try to notify homeowners approximately two weeks before someone arrives to conduct an interview.
The District only charges labor and materials for the work performed. Their cost is 50% below the going rate for a local private plumber.
Old Business:
- Traffic and Pedestrian Safety: Fritz Field submitted a written report. He and Eldon Dennis and Richard Helmenstine will meet with Ross Tyler of the Clallam County Roads Department to discuss safety issues on our roads. SLOA will purchase two of the blinking speed signs from Traffic Logix and post one of them on Blakely Boulevard. The signs are movable and will be relocated throughout high traffic areas within Sunland from time to time.
- CC&R Ballot Results: With 88 yes votes and 1(one) no vote, the CC&Rs have been passed and accepted. Thank you to Dave Froula and Terry Main, current Election Inspectors, who reviewed and recorded the ballots.
New Business:
- 2014 Election: Nominating Committee chair Renee Jones announced that Terry Main and Tom Steffen have agreed to run for the two open seats on the Board.
President’s Report:
- June SLOA Board Meeting: The SLOA Board has the opinion that a statement in one of our CC&Rs (15.3) conflicts with a portion of one of their CC&Rs. The Governing Documents Committee has reviewed the issue and drafted a revised Greenbelt paragraph that will be voted on at our Annual Meeting.
- Division 17 Survey: SLOA has agreed to pay one third ($600) of the $1800 fee for a survey between the boundary of Division 11 and Division 17. Division 11 is still considering their contribution, while Division 17 prefers to proceed soon with the survey.
Motion: Judy Field moved to allow the expenditure of up to $1200 to be paid to the Clark Land Office for the survey. It was seconded and passed.
- Susan made reference to the passing of one of our residents while he was home alone. She reminded those present to pay attention to our neighbors’ absences and investigate if mail and newspapers pile up. Judy suggested adding an emergency contact number to the resident information lists. Providing an emergency contact would be voluntary.
Committee Reports:
- Secretary: There are 6 units for sale: 4 occupied and 2 unoccupied. The new owners at 40 Mendel are Jerry and Terry Green; the sale of the former Tait home (321 Blakely Boulevard) should close this month. The newsletter has been sent electronically and via regular mail to all the homeowners.
- Treasurer: Cindy Rhodes reported on the following items:
– The Financial Review of Division 17 Homeowners’ Association records for 2013 have been completed. There were two recommendations which pertained to minor procedural issues.
– The monthly Financial Report shows there is $62,603 in our checking account and $192,541 in our Reserve Fund Account for a balance of $255,145. Because of the deposit of assessments due July 1, 2014, the checking account balance will improve later this month.
– A Memo for the Record was presented by Cindy for the Board signatures. This memo defines the amount of assessment payments for Kevin Estes Homes (KEH) unsold units and KEH pro-rated payments for Division 17 Greenbelt mowing and maintenance. Kevin Estes will also sign this document and it will be placed in our records.
– Common Area electric meter # 59596 shows no electricity used but we are still paying $22-$25 a month for a Basic Customer Charge.
Motion: Judy Field moved to allow Cindy Rhodes to contact the Clallam County PUD and request that meter #59596 be disconnected. It was seconded and passed.
– The Board accepted the Treasurer’s request to refund an assessment overpayment.
– The Reserve Study has been completed and the findings will be reported at the Annual meeting. The Reserve Study projects the amount of reserve funds needed by an association 30 years in the future. The goal is to have 70-100% funded and Division 17 falls significantly below that figure. This means we will need to take a closer look at the amount of assessments charged in the future.
- Architecture/Exterior Changes: Chair Cindy Meeks reported one change request and it was granted.
- Developed Landscape: Eldon Dennis reported that the bulk of his efforts lately have been directed toward irrigation issues:
-broken sprinkler heads
-broken riser heads
-malfunctioning irrigation computers
-adjustment of some sprinkler heads to prevent soggy areas His committee is looking for a new mole trapper.
- Exterior Maintenance: Richard Helmenstine reported that unit painting has begun on Blakely Boulevard.
- Governing Documents: Chair Gene Ross announced that there are five (5) CC&R amendments that require modification /correction and will be voted on at the Annual Meeting. The Division 17 Rules and Regulations (R&Rs) and the Schedule of Fines will be presented to the Board for acceptance at the August meeting.
- Greenbelt Update: Tim Paschal was absent but earlier submitted a written report to the Board. Due to Tim’s vigilance and voluntary activity with respect to the eradication of Poison Hemlock and thistles, he alone has saved the Association close to $7000 (the amount that would have been paid to a spraying business to eradicate the noxious weeds).
- Newsletter/Welcome Committee: Renee Jones announced the next Newsletter will come out in October. She and her committee members continue to visit new owners.
Adjournment:
Motion: Cindy Rhodes moved to adjourn the meeting. It was seconded and passed.
The meeting was adjourned at 11:45 AM
Respectfully submitted,
Judy Field, Secretary