SUNLAND DIVISION 17 OWNERS ASSOCIATION
Board of Directors Monthly Meeting
Wednesday, July 12, 2017
Location: Sunland’s “The Gathering Place,” Ground Floor Meeting Room
Homeowner Forum/Comment Period
There were 18 Homeowners plus 4 board members in attendance. Issues discussed included Street Lights, projects in general, reserve funds, fee for joining association, cooperation with other Sunland divisions, propane anchoring cost and painting criteria.
Call to Order
The regular meeting of the Sunland Division 17 Owners Association board of directors was called to order by Board Chair at 2:30 PM and confirmed a quorum with four members of the board present: Gary Fortmann (president), David Walp (secretary), Jim Jones (treasurer), and John Lewis member-at-large. Jim Hammond member-at-large was excused.
Review/Approval of Board meeting Minutes
David Walp, secretary, recommended approval of the draft meeting minutes from May 10, 2017. The draft meeting minutes were unanimously accepted as presented. Secretary was directed to post the final minutes.
Old Business
- Annual Meeting Planning – Copies of draft documents were made available to all board members electronically.
- 2018 Budget – The working session scheduled for 29 June 2017 was completed with participants updating the draft budget. The updated draft budget was presented and discussed by Jim Jones. Income projection is based on 123 units by the start of 2018. Assessments were maintained at $2400, which is the same as 2017. John Lewis motioned that the budget as presented be adopted, seconded by Gary Fortmann and unanimously approved by the board. The budget will be mailed to all owners with the annual meeting documents.
- First Federal Investment Account/Corporate Resolution – After discussion, the board agreed with the treasurer not to execute this proposed plan due to the risks to invested capital when trying to cash out via the secondary market.
- Final Adoption of Rules & Regulations Amendments – The text in the By-Laws was revised to annual meeting to be held in September of each year and the final document were reviewed and signed by board members Reserve fund policy changes were reviewed in final form and signed by board members present.
- Financial Review 2016 – Duane Wolf accounting review of the 2016 financial accounts was executed by Jim Jones. The report of the review is expected by the end of July.
New Business
- Reserve Fund Study — The board reviewed the Reserve Study Report. A working session was held at 1 PM on 12 July to analyze the results in the report and determine what actions if any should be taken by the board. Full funding requires that the reserve fund grow to $1.6 million. At the end of 2017, Div 17 Owner Association reserves will be $290K + which places our funding percentage at approximately 16%. At this level, the board feels that we are under-funded.
- 1st Security Bank Investment/Accounts — Jim Jones discussed the availability of a 24 month CD at 1.5% apy through summer of 2017. Jim proposed moving $175,601 from the Sound Community Bank eMoney Maker account to the 1st Security Bank. The proposal is to open a small checking account in the amount of $1,500 , open a 24 month CD for $50,000 and the remainder $124.101 in a new 1st Security Bank money market account. John Lewis motioned to have Jim Jones proceed as discussed to transfer the funds to the accounts at 1st Security Bank, motion seconded by Gary Fortmann and unanimously approved by the board.
- Access to the slope by Division 7 – David Walp discussed the request by Lloyd Hightower of Division 7 to allow Town and Country landscaping to cross Division 17 property along the east side adjacent to the western side of the driving range.
- Nominations for Board of Directors Positions –There are two candidates for the two Board of Directors openings for 2018-2020. Mike Johnson has accepted the nomination for the position being vacated by the end of term of Jim Hammond. Jim Jones accepted the nomination for his current position. Biographies for both candidates have been provided to the secretary for inclusion in the annual meeting documents. Nominations from the floor for the two open positions on the board are open through the August 9 Board of Directors meeting.
OFFICER, COMMITTEE, AND COORDINATOR 2015-16 SUMMARIES
President –President encourages people to give consideration to running for the board as a civic duty.
Secretary – If anyone has any owner information forms please forward to me so I can add them to the master hardcopy file.
Our community continues to grow with 116 units of the planned 139 units occupied or in the sale process. Lot 50 units 121 and 131, Lot 51, unit 141, lot 58, units 281 and 291 and lot 64, units 130 and 140 on Mt Baker Drive are well along in construction.
Sunland North Real Estate activity since June 14, 2017:
| Status | Address | Year Built | Sold Price | Closing Date #Beds Ba | Sq Ft | Price | Owner |
| For Sale | 201 Cascadia Loop | 2006 | 3 2 | $349,500 | Colburn | ||
| Closed | 391 Blakely Blvd. | 2002 | 3 2 | 1963 | $348,000 | Hutchinson |
Treasurer – Jim Jones provided written monthly financial summary for Jun that was accepted as written. Corrections were made to the preliminary May report. The monthly financial status reports are also posted to the Div 17 Website.
Member at Large #1 – John Lewis nothing to report
Member at Large #2 – Jim Hammond excused.
Insurance Committee – Lindsay Busch reported that the on-line insurance certificate was updated to reflect new coverage. Coverage for 281 and 291 Mt Baker Drive starts 17 Jul 2017. 291 closes on 17 July and 281 is scheduled for closing in Aug 2017.
Architecture Control Committee – Barbara Ross reported no new requests other than the ongoing painting issues. Barbara informed the board that she is resigning from the Committee effective 30 September 2017. She will be available to assist the new Coordinator in coming up to speed.
Developed Landscape –Valerie Holland stated that there needs to be a coordination meeting between HOA and the landscaper for the new construction on Mt Baker Drive. Gary Fortmann will contact Ryan regarding the issues. Sprinkler issues need to be analyzed and reviewed. HOA Landscaper wants to meet with the board to discuss issues.
Exterior Maintenance & Inspection – John Lewis reported that the painting projects will complete in July. There will be one gallon cans of paint for touch up available. John plans on doing annual inspections going forward. Additional inspections during the year will be for specific issues such a moss remediation, (this year). In the future moss treatment will be performed based on assessed severity (minimum, medium or severe) levels. Gutter cleaning for treated roofs will be done later this summer or fall after dead moss washes off the roofs (subject to weather conditions).
Regular maintenance contractor is working off the list of maintenance requests including paint touch up, fence repairs and rotting fascia boards. The accident report from the sheriff was received for vehicular damage to property at 20/30 Mt Baker Drive. Can now proceed with repairs of approximately $1,500 (driver insurance should cover.
Greenbelt –Tom Steffen (Jim Rossi) Poison hemlock still being worked. A request to have the berm between 151 Mt Baker and the RV lot cleaned up by Construction contractor. Suggested we have gravel put down to create a path for walkers and bikers. Newsletter – Susan Hamman had nothing to report.
Welcome Committee – Barbra Gruner made three visits in June.
Website – Barbara Brooner reports posting new insurance certificate.
Sunland Water District – Gary Fortmann reported that the water district is gathering data this year for use in setting meter rates. Division 17 will be the test case for Sunland overall.
Homeowner Forum/Comments
There were comments on raccoon trapping concerns, newspaper tubes versus removal and mailbox replacement.
ADJOURNED AT 4:25 PM, by consensus.
Submitted by David Walp, Secretary of the Board of Directors