January 14, 2026, Board Minutes
Sunland Division 17 Owners Association
January 14, 2026, 2:30 p.m.
The Gathering Place, 135 Fairway Drive
Call to Order, Verification of Quorum
President Susan Hamman called the meeting to order at 2:30 p.m.
Approval of Agenda
Vice President Mark Anderson moved to approve the agenda, seconded by Betty Gwaltney, and the motion was approved.
Review and Approval of December Meeting Minutes
Treasurer Betty Gwaltney moved to approve the minutes, seconded by Member-at-Large Beverly Stern, and the motion was approved.
Old Business
Replacement Exterior Maintenance Chair(s) – Mark Anderson
Mike Johnson reported that he and Mark Anderson are working on job descriptions and gathering a group of volunteers to handle exterior maintenance inspections and oversee maintenance.
Bylaws revisions – Status – Lawrence Charters
Secretary Lawrence Charters stated he is working to bring the Bylaws into compliance with the relevant Washington State laws, as well as improve the organization and make it more concise. He is aiming to have a draft ready for review and proofreading in April. Once the draft is reviewed, it will be presented to the Board and membership for discussion.
New Business
Records Retention Schedule, draft revision 2 – in accordance with RCW 64.90.495
Susan, in her role as association archivist, proposed several changes to bring the Records Retention Schedule into compliance with revisions to Washington State law. There are minor changes to retention periods, financial audit records instead of financial review records, the addition of unit resale certificates, changes to retention of IRS exemption records, tax filing records, and types of communications to be retained. Lawrence moved to accept the revisions, Mark seconded, and the motion was approved.
Betty will be hosting a Zoom meeting to go over the electronic records and discuss which records need to be retained.
Officer Reports
President Update – Susan Hamman
Nothing to add.
Vice President – Mark Anderson
Nothing to add.
Secretary Update – Lawrence Charters
Lawrence mentioned the website has continued to come under attack and answered questions from the membership about why the website is targeted.
Mark added that the website was updated to include a direct link to a reference guide on owner and association maintenance responsibilities.
Treasurer Update – Betty Gwaltney
Monthly Expense Report:
- Dec 2025 Operating expenses: $32,475 YTD $422,131 UNDER budget $ 2,094
- Interest income YTD: $ 33,826.77
Total Funds on hand December 30, 2025:
Operating Accounts $51,395
Reserve Accounts $1,186,461 (85% in CDs)
TOTAL $1,237,856
Reserve Account 2025 Contribution
Transferred $130,000 to reserves at US Bank
Purchased a CD at US Bank on 01/07/26, 7-month term at 3.6% matures August 7, 2026
CD’s Management:
Maturing CD:
Kitsap Bank CD #3229 13-month 4% matures 01/17/2026 $53,350.78
Kitsap Bank CD #3228 13-month 4% Matures 01/17/2026 $31,199.29
Kitsap Credit Union CD 0005 12-month 01/17/2026 $83,802.01
Recommendations:
-
- Renew CDs at Kitsap Bank CDs 18-month at 1.64% ($31,399) and 1.73% (53,350). Lawrence moved to accept Betty’s recommendation, Mark seconded, and the motion was approved.
- Renew CD at Kitsap CU – 24-month at 2.75% or 10-month at 4.0%. Lawrence moved to accept Betty’s recommendation, Mark seconded, and the motion was approved.
- Purchase new CD at First Fed with OPERATIONAL Funds $100,000 – 7 month 3.60%.
Lawrence moved to accept Betty’s recommendation, Beverly seconded, and the motion was approved.
Financial Audit for FY2025
See proposal from Newman HOA CPA – Audit Fee $2,700. Lawrence moved to accept Betty’s recommendation of a firm to do the audit, Beverly seconded, and the motion was approved.
New Owner letter sent – 1
Member-at-Large – Beverly Stern
Nothing more to add.
Committee Reports
Architectural Control – Rob Crombie
Six buildings are to be painted in 2026; only one building hasn’t specified painting colors.
Insurance – Susan Hamman
Water damage issue to a unit on Blakely. An under-cabinet leak ran for possibly two days before detection. Damages will exceed the $10,000 deductible. Waiting for more information from contractors, trustee for the owner, owner’s insurance company. Members asked about why this was an association issue and what efforts could be made by the association to reduce such claims. The board will continue to collect more information on the incident.
Developed Landscape – Tom Steffen
Nothing to add.
Exterior Maintenance – Mark Anderson (acting)
Mike gently reminded everyone that he is the former chair. Waiting on bids for painting.
Natural Habitat – Sarah Miller
No report. Received a query about putting in a bench at the bottom of the hill on Blakely. The feasibility will be investigated.
Welcome Committee – Sandy Reed
The treasurer met with the Welcome Committee and talked about the needs and how to meet them.
Communications and Outreach – Kathy Gross
The January 2026 newsletter was published, and owner directories were distributed.
Owner Comment Period
The landscaping crew was overwhelmed with gratitude that Sunland North gave them an end-of-year bonus.
Discussion of mulch for 2027 and alternatives to what we’ve done in the past. Landscaping volunteers will look at the issue.
Discussion about some privacy fences in need of repair.
Adjournment
The meeting was adjourned at 3:35 p.m.