DRAFT
February 2026 Board Minutes
Sunland Division 17 Owners Association
February 11, 2026, 2:30 p.m.
The Gathering Place, 135 Fairway Drive
Call to Order, Verification of Quorum
President Susan Hamman called the meeting to order at 2:30 p.m.
Approval of Agenda
Treasurer Betty Gwaltney moved, and Vice President Mark Anderson seconded the approval of the agenda. The motion passed.
Review and Approval of January Meeting Minutes
Mark moved, and member-at-large Beverly Stern seconded approval of the minutes. The motion passed.
Old Business
Board Approval of renewal of two First Federal certificates of deposit for 10 months instead of 18 months – Betty Gwaltney
Betty explained that a 10-month CD had a higher interest rate; longer-term CDs had a lower, more cautious rate. Beverly moved to approve the purchase of the 10-month CD, Mark seconded the motion. The motion passed.
Susan noted how many accounts Betty keeps track of in order to stay within FDIC insurance limits and get the best interest rates, with over two dozen checking accounts, savings accounts, certificates of deposit, and money market accounts.
Exterior Maintenance Committee Update – Mark Anderson (acting)
Mark explained how the exterior maintenance responsibilities will be divided among volunteers going forward. Maintenance requests will be sent to the maintenance@sunlandnorth.org account and then triaged out to volunteers focused on particular problem areas. The volunteers will use new @sunlandnorth.org email accounts to capture communications within the committee.
Betty moved, and Beverly seconded approval of the plan. The motion passed.
Insurance Claim – Susan Hamman
Discussed an insurance claim of internal water damage. CAU assigned an investigator, who made an estimate of restoration costs. There is a $10,000 deductible in the association’s insurance policy. It was determined the incident was a “sudden onset” of water, rather than a routine maintenance issue, and was covered by the association’s policy. Betty moved, and Mark seconded a motion to open a claim. The motion passed.
There was a discussion of low-cost water leak detectors.
New Business
Records Disposition – Board Approval – Susan Hamman
Susan did her annual review of outdated association records that could be disposed of in accordance with the association’s records retention schedule. She requested board approval to dispose of the records. Betty moved, and Mark seconded a motion to approve the action. The motion passed.
Landscaping Contract Renewal – Tom Steffen
Susan discussed the new landscaping contract. It covers the period from Feb. 11 until December 2028. Beverly moved, and Betty seconded a motion for approval. The motion passed.
Paint Bid from Oscar Lopez – Mark Anderson
Mark discussed preparations for the painting (including dry rot remediation). The contract covers six buildings, twelve units, at approximately $67,086, including tax. Betty moved, and Mark seconded a motion to approve the contract. The motion passed.
Officer Reports
President Update – Susan Hamman
Nothing further to add.
Vice President – Mark Anderson
Nothing further to add.
Secretary Update – Lawrence Charters
Lawrence said that he will probably miss the April and May Board meetings, and is looking for a volunteer to take notes.
He also repeated a call for a backup administrator for the email system and cloud services for sunlandnorth.org.
Treasurer Update – Betty Gwaltney
Monthly Expense Report
Jan 2026 Operating expenses: $37,070, YTD $ 37,070, UNDER budget $ 4,010
Interest income: $ 2,498
Total Funds on hand January 31, 2026
Operating Accounts: $355,188
Reserve Accounts: $ 1,138,140 (85% in CDs)
TOTAL: $ 1,493,328
CD’s Management:
Renewed CDs:
Kitsap Bank CD #3229 10-month 4% matures 11/17.2026, $53,529
Kitsap Bank CD #3228 13-month 4%, matures 01/17/2026, $31,199.29
Kitsap Credit Union CD 0005 12-month, matures 01/17/2026, $83,802.01
Purchased a new FirstFed 7-month CD at 3.6%, $100,000
Board approvals needed
Different term than approved at the January 2026 Board meeting.
Transfer of $100,000 from operational checking to operational money market to earn some interest. Beverly moved, and Mark seconded the motion. The motion passed.
Betty reported she has started the process for the annual audit and has submitted most of the requested documents.
Betty also reported that the reserve study for this year will be an on-site study. She hopes to have it started before mid-year.
Member-at-Large – Beverly Stern
Nothing new to report.
Committee Reports
Architectural Control – Rob Crombie
Rob stated he has received owner-approved house colors for annual painting, and sent the approved colors to Exterior Maintenance. The committee approved a fence for a back patio.
Insurance – Susan Hamman
Susan said we should be starting the insurance policy renewal process shortly.
Developed Landscape – Tom Steffen
No report, but mowing is starting.
Exterior Maintenance – Mark Anderson, Acting Chair
Discussion of an unauthorized awning that has caused damage to the roof and other elements on one unit. Betty recommended that the Board send a letter to the owner requiring the removal of the awning. She also asked to add a note in governing documents that unauthorized alterations are the responsibility of the current owner to correct.
Natural Habitat – Sarah Miller
There will be a work party on February 23 to work on the path that goes along Blakely up the hill.
Welcome Committee – Sandy Reed
Betty met with the Welcome Committee to review the revised Welcome packet.
Communications and Outreach – Kathy Gross
Nothing to add.
Owner Comment Period
There was a discussion to remind everyone to check their water cutoff valve and make sure it is functional.
There was a discussion to remind everyone to also run water through their shower in second bathrooms to make sure that plumbing is functional.
The Board approved the purchase of a bench to be placed at the base of the hill along the walking path on Blakely Blvd.
Adjournment
Susan adjourned the meeting at 3:29 p.m.