August 3, 2004
11:30 a.m.
The Three Crabs Restaurant
MINUTES FOR THE 2004 SUNLAND DIVISION 17 ANNUAL MEETING
Kevin Estes called the 2004 Annual Meeting of Sunland Division 17 to order at 11:30 a.m. Members present were Kevin Estes, Dick Stuhr and Jerry Strawn. Also present were Tom Shields, Jo Anne Estes and Patti Underwood.
New business was discussed:
The ballots to elect one Unit Owner to the Board of Directors were ratified and Patti Underwood was welcomed to the Board of Directors for Sunland Division 17 Owners Association.
A motion was made, seconded and passed to purchase Director’s and Officers Liability Insurance. Earthquake insurance was discussed. Jo Anne Estes will locate a previous quote for Earthquake insurance and report the amount to the Board of Directors.
A motion was made, seconded and passed to maintain the same slate of Officers for Sunland Division 17 Owners Association.
The Board discussed a request from Unit Owner Richard Schwartz to have the Association pay for the cleaning of the exterior skylights. After discussion it was determined that more review of the CC & R’s is needed and more research on the care of the roofing tiles.
A review of the checking account and Certificate of Deposit account was conducted. A motion was made, seconded and passed to purchase a $15,000 Certificate of Deposit.
A review of Landscape matters was discussed. Patti Underwood was named Landscape Liaison. A letter will be sent to Mr. and Mrs. Korus thanking them for their service in this position. There is no update on the piping and covering of the Irrigation Ditch.
The Board determined the estimated full replacement value of the Units at varying amounts from $171,148 to $215,531 per Building. See the attached schedule. The Board confirmed the annual insurance review and appraisal by a representative of the insurance carrier writing the master policy. Jo Anne Estes will determine the change in the insurance premium per Unit and report back to the Board of Directors.
The Board agreed to review any proposed increase in the current $390 quarterly assessment until the change in insurance premium per Unit is determined.
Patti Underwood presented a letter of Unit Owner concerns. See attached. Dick Stuhr agreed to answer the questions related to Sewer and Water. Patti Underwood agreed to manage the relevant Landscaping/Grounds questions. Kevin Estes agreed to answer the other questions within 30 days. All Unit Owners will be requested to refrain from tampering with the common landscape water irrigation timers and machinery when the next written communication from the Association is issued to Unit Owners.
A motion was made, seconded and passed to approve the minutes from the 2003 Annual Meeting.
Old business included a discussion of the Irrigation ditch. There is no update on any plan to pipe and cover the ditch. There has been no fmal design or decision on the proposed monument sign.
There were no other items discussed.
The meeting adjourned at 1:00 p.m. W:minsun17080304