Agenda – Board Meeting
Sunland Division 17 Homeowners Association
Poolside Room Sunland Golf and Country Club
November 19, 2012; 9:00 – 11:30 am
9:00 Call to order; introduction of Trustees – Lee Cox
9:05 Nomination and election of board officers: president, vice president, treasurer, secretary
9:15 Review of operating principles
9:25 Recent election issues, revision of bylaws – Jim Karr
9:45 Action items
Approval of 2012 annual meeting minutes
Schedule future Board meetings
Select accountant
Signature authority for bank accounts
Appoint committee chairs
Landscape
Architecture Control and Maintenance
Provide contact information for other issues
Unpaid assessments: past due >90 days-1; 31-60 days-6
Authorize limited expenditures w/o board approval (president, treasurer, landscape, maintenance)
Decide on contract for income tax preparation $200
10:15 Updates on other issues
FINANCIAL
Status of bank accounts
Budget summary
Selection of bank
Transfer of some accounts from Estes Builders (e.g., PUD irrigation water, Rhodda Paint) Financial audit and reserve study responsibilities, now and in future
Water and water meter issues
FACILITIES AND MAINTENANCE
Status of road turnover
Tree cutting on hillside
Planned maintenance program: review and update
Landscape and mowing contracts
ADMINISTRATION
Governing documents review
Insurance
Use of BaseCamp in project tracking
Meeting notification
Develop Division 17 website independent of Estes Builders
11:00 Visitor comments (time divided among those wanting to speak)
11:30 Adjourn
NOTE CHANGE IN MEETING PLACE