Agenda – Board Meeting – March 5, 2013

Agenda – Board Meeting

Sunland Division 17 Homeowners Association

Location: Sunland’s “The Gathering Place” Ground Floor Meeting Room

March 5, 2013 Room reserved: 9:00–11:30 am

9:00* Call to order

    1. Verification of quorum
    2. Sign-up sheets circulating for visitor attendance and comment period

9:05 Review and approval of March 5, 2013 Board Meeting minutes (circulated in draft to board members in advance)

9:10 Comments and Ground Rules from Chair

9:15 Old business

    1. Reminder of meeting schedule: Mar 5, Apr 2, May 7, Jun 4, Jul 2
    2. Annual meeting; 6 August, 1:00 pm, Poolside Room at SGCC
    3. Proposal to harvest hay from green belt
    4. Fact Sheet: Welcome to Sunland North
    5. Roof maintenance strategies
    6. Reserve study needs
    7. Changes in SLOA Rules and Regulations
    8. Tree cutting rules revised: note prohibits topping and windowing
    9. Rules on restraint of dogs revised: more rigorous and bigger fines

10:00 Committee Reports

    1. Treasurer’s Report–Lee Cox
    2. Landscape–Eldon Dennis
    3. Exterior Change Requests–Jerry Schmidt
    4. Exterior Maintenance and Inspection–Richard Helmenstine
    5. Governing Documents Review–Gene Ross
    6. Secretary–Cindy Rhodes (need material for newsletter)

10:35 New business

    1. Budget planning schedule
    2. Budget organization and tracking: improving reporting and transparency
    3. Nominating committee to develop a slate of board members for August election
    4. Proposed forms: landscape, grievance, general. Which and how many?
    5. What should be added to website (e.g., better budget things)
    6. Insurance: Association and owner re $5000 deductible

11:00 Visitor comments (time divided among those wanting to speak)

11:30 Adjourn

 

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*Target times only

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