Agenda – Board Meeting – January 7, 2014

Agenda

Monthly Board Meeting of Sunland Division 17 Owners Association

Tuesday, January 7, 2014 10AM – 12:15 PM

SunLand’s Gathering Place – 135 Fairway Drive – 1st Floor Meeting Room

10:00 Homeowner / Public Comment Period (Time Divided Among Those Asking to Speak)

10:10 Call to Order; Verification of Quorum

10:12 Review and Approval of December 3, 2013 Board Meeting Minutes

10:15 President’s Report – Cindy Rhodes

1. 1. Annual Assessment Invoices
   2. SLOA Divisions’ Presidents Meeting (Tree Removal) Update
   3. Calendar of Div 17 Required / Recurring Actions
   4. February Meeting Absence – Div 17 (2/4) & SLOA (2/18)
   5. Association Business Cards
   6. Div 17 Road Transition to County

10:30 Officer, Committee, and Coordinator Reports

1. 1. Secretary–Judy Field
   2. Treasurer– Susan Hamman
   3. Architecture / Exterior Changes – Cindy Meek
   4. Developed Landscape–Eldon Dennis
   5. Exterior Maintenance & Inspection–Richard Helmenstine
   6. Governing Documents Review –Gene Ross
   7. Grievances– Judy Field
   8. Undeveloped Common Space/Greenbelt–Tim Paschal
   9. Newsletter & Welcome Committee–Renee Jones
   10. Web Site & Archived Records – Susan Hamman
   11. Water Board & Water Setters – David Jelin & Lee Cox

11:10 Old Business

1. 1. Standing Water and Drainage Issues – Richard Helmenstine/Eldon Dennis
   2. Delinquent Homeowner Assessment – Cindy Rhodes / Susan Hamman
   3. 2014 Unit & Trim Painting – Richard Helmenstine
   4. Annual Independent Financial Review – Susan Hamman
   5. Welcome Committee, Welcome Letter, Owner Contact Form – Renee Jones / Barbara Brooner
   6. Water Setters / Meters – Difference & Costs for Association & Owners -David Jelin

11:40 New Business

1. 1. 2014 Mulching Agreement Proposal
   2. Speed Controls
   3. 2015 Reserve Study (To Be Completed in 2014)
   4. Debit or Credit Card for Association
   5. BaseCamp Account – Transition from Jim Karr & 2014 Renewal

12:15 Adjourn