Agenda – Board Meeting – February 5, 2013

Agenda – Board Meeting

Sunland Division 17 Homeowners Association

Location: Sunland’s “The Gathering Place” Ground Floor Meeting Room

February 5, 2013 Room reserved: 9:00 – 11:30 am

9:00* Call to order

    1. Verification of quorum
    2. Sign-up sheets circulating for visitor attendance and comment period

9:05 Review and approval of December 20, 2012 Board Meeting minutes (circulated in draft to board members in advance)

9:15 Old business

    1. Reminder of meeting schedule: Feb 5, Mar 5, Apr 2, May 7, Jun 4, Jul 2
    2. Schedule annual meeting; 6 August, Time?; reserve Poolside Room at SGCC
    3. Division 17 Owners Association website up and running
    4. www.sunlandnorthownersassociation.com
    5. not currently password protected; any concerns about that?
    6. Let Jim Karr know if you find errors or have suggestions for updates
    7. Board coordination: BaseCamp decision required soon
    8. Discussion and approval of assessment for Declarant, 2012 and 2013
    9. Social and welfare group ideas (see message from LaNice Korus)

9:35 Committee Reports

    1. Treasurer’s Report – Lee Cox
    2. Landscape – Eldon Dennis
    3. Exterior Change Requests – Jerry Schmidt
    4. Exterior Maintenance and Inspection – Richard Helmenstine
    5. Governing Documents review – Gene Ross

10:00 New business

    1. Proposed forms: landscape, grievance, general. Which and how many?
    2. “Welcome to Sunland North” sheet
    3. Need material for the March newsletter to be distributed after the March meeting
    4. Security issues
    5. Proposal to harvest hay from green belt
    6. Cleaning of roofs: pressure washing or commercial products

10:30 Visitor comments (time divided among those wanting to speak)

11:00 Adjourn

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*Target times only

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