Agenda – Board Meeting
Sunland Division 17 Homeowners Association
Location: Sunland’s “The Gathering Place” Ground Floor Meeting Room
December 20, 2012, 9:00 – 11:30 am
9:00* Call to order
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- Verification of quorum
- Review of meeting procedure
- Sign-up sheets circulating for visitor attendance and comment period
9:05 Review and approval of November 20, 2012 Board Meeting minutes (circulated in draft to board members in advance)
9:15 Old business
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- Proposed revision to bylaws to expand Board to five members
Current language: Article III:
“2. Number: The number of trustees of the Corporation shall be three, . . .”
Proposed new language: Article III:
“2. Number: The number of trustees of the Corporation shall be five, . . .”
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- If revision accepted: Discussion and vote on two new members from the three candidates: Gene Ross, Cindy Rhodes, Kris Osborn
- If revision accepted: Discussion of modified Board member duties (?)
- Schedule Board meetings for Jan, Feb, and Mar 2013
- Board coordination: BaseCamp continued for three-month trial period
- Review and reconciliation of governing documents: appoint committee?
9:45 Committee Reports
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- Treasurer’s Report—Lee Cox
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- Unpaid assessments
- Status of bank accounts
- Report on status of transition to new administrator/accountant
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- Budget Update (see separate discussion below)
- Landscape – Lee Cox
- Exterior Change Requests – Jerry Schmidt
- Exterior Maintenance and Inspection – Richard Helmenstine
10:15 Budget update – Jim Karr
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- Assessment invoice and newsletter sent to all homeowners
- Discussion and approval of assessment for Declarant, 2012 and 2013
- Budget and expenditures in 2012 – analysis
- Budget 2013 – discussion, motion, and approval of revised, detailed budget
10:45 New business
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- Proposal for development of Division 17 website
11:00 Visitor comments (time divided among those wanting to speak)
11:30 Adjourn
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*Target times only